Company Description
OVERVIEW
Shorr Packaging Corporation is one of the largest independent packaging distribution firms in the nation. Our goal for over 100 years remains true to this day – to be a customer-focused, wholesale packaging company with the people, services and equipment to handle any request from boxes and materials to industrial packaging equipment repair. We identify opportunities to take cost out of packaging and put value in.
Job Description
The Accounts Payable Representative will process all types of vendor transactions (expense, stock, machine, drop shipments, freight, returns, warranties, debits, and machine leases). The Accounts Payable Representative will be in charge of prepping and filing invoices for each check run, while ensuring that all issues/errors are resolved effectively.
Responsibilities
Vendor Setup
Enter, assign and maintain vendor files.
Vendor Invoices – stock, drop, freight and expenses
Stock: Reconcile invoices for Shorr warehouses and 3PL locations. Communicate with purchasing when incorrect FOB, price, etc. Investigate undocumented quantity discrepancies to insure inventories are accurate and invoices are paid accordingly. Review open receiver report monthly to maintain valid inventory accrual.
Drop: Perform receiving/billing functions and AP invoice entry.
- Compares invoice data to PO. Independent judgment used to determine whether price, quantity, freight fall within tolerance, rounding or precedence. If not, sends email to buyer seeking clarification and resolution.
- Enter vendor invoice in system to pay by costing PO receiver and closing the PO.
Freight: Outbound (orders and transfers), Inbound (stock and expense), and Drop.
Outbound: Pay freight by pro, statement, or download from carrier website and merge data with freight log using Excel spreadsheet to identify divisions and reconcile each transaction for proper costing to commissioned sales reps. Transfer freight to/from 3PL locations are costed to rep.
Inbound: Rate each inbound where PO is not delivered pricing and record freight value in PO Notes. Buyers rely on this data to determine the standard price in the system.
Drop: Verify carrier has rated the shipment properly or vendor has billed actual or reasonable freight charges. Communication with buyer, customer service, carrier and vendor are sometimes required to resolve freight issues.
Expenses: Handle expenses for assigned company locations. Ensure invoices are validated, routed for approval, and assigned general ledger allocation.
Returns and deductions
Stock – Audits: Process to make sure inventory reduced, proper shipping documents, freight terms, correct price, etc. before entering deduction into system.
Drop: Product goes directly from customer to vendor.Coordinate communication between customer service, purchasing, and warehouse for all returns. Tracks all entries to make sure returns are properly documented. Final audit of quantity, price, restocking, freight-in to Shorr and return freight to vendor. In addition, accountable for making sure all appropriate costs are passed to rep via commission costing.
Costing Commissions: Additional charges or credits related to sales are costed to representative.
Check Run:
Weekly – Organize 900-1100 invoices each week for payment. Account for invoices by sorting in alpha and numeric order. Print checks and operate folder machines. Problem solve when wrong vendor and invoices are paid and able to process reprints.
Express – Process express checks as needed for deposits on machine purchases.
Discrepancies:
Identify, research, and resolve discrepancies such as freight issues, past due invoices, return to vendors, freight claims, PO/SO system problems, etc. Communicate with co-workers in other departments and vendors to resolve problems.
Qualifications
EDUCATION and/or EXPERIENCE
Associate’s degree or equivalent , or a minimum of two (2) years of experience in Accounts Payable/Accounting. Comprehension and experience in freight terminology.
COMPUTER SKILLS
Microsoft Office with emphasis on Outlook, Excel and Word
Additional Information
Shorr Packaging has experienced significant growth and unparalleled customer service year after year. The company has provided business solutions through quality packaging systems, products, and technical service for more than 90 years. As an employee owned company since 1984, every member of the Shorr Packaging team is committed to the company’s success. Today, Shorr has employee owners in ten branch locations across the U.S. and represent premier manufacturers like 3M, Sealed Air, and Lantech.
The solution to our success is our people, both our customers and our employee owners.
All your information will be kept confidential according to EEO guidelines.
AC2019